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Services for Meetings and Events
Meeting Planner Services
The Ann Arbor Area Convention and Visitors Bureau will help you plan the optimum meeting experience for attendees and their families. Our professional meeting planning staff is at your service, at no cost. We cover all the bases — from preliminary planning to post-event evaluation.
Submit a lead (Request for Proposal) to area hotels in all of Washtenaw County specifying planner’s meeting needs. This saves time in calling the appropriate hotels, checking availability/rates, phone tag and repeated explanation of requirements, (One Stop Shopping).
- Obtain written proposals from area hotel properties, coordinate and present bids to meeting planner and/or site committee or have hotels respond directly to the meeting planner.
- Arrange citywide site tour/inspections including hotel properties and meeting facilities.
- Provide assistance with spouse tours, group activities and excursions. Supply contact information for local event planning organizations that specialize in these activities.
- Registration assistance on-site at conventions and meetings (up to 4 hours free).
- Arrange for an information table at an event, conference or meeting for guests to receive information on dining, directions, recreation or pleasure (up to 4 hours free).
- Provide printed promotional materials on city events, visitor attractions, and accommodations, including visitor guides and maps.
- Arrange for VIP letters of welcome from state and local dignitaries, mayoral welcome at opening ceremonies (upon availability), and local media coverage.
- Provide a conference wrap-up critique based on the number of rooms utilized per hotel.